When Greg asked me to review his cover letter sample, I pulled out my cover letter checklist and went to town. The review was easy because he had every single item taken care of. Take a look.
My Cover Letter Checklist
Here's my handy list of what a good cover letter should achieve.
- State the job you are seeking.
- Tell why you're qualified for the job.
- Show some relevant personal traits, values, or style.
- Thank your reader.
- Ask for or suggest an interview.
- Refer to your attached resume.
Read Greg's cover letter to see each of these points in play.
Cover Letter Example for an Administrative Assistant Job at a University
I am truly excited to have an opportunity to apply for the Administrative Assistant position that was advertised on the XX University website.As my attached resume shows, my background includes more than eight years of international experience in high-level administrative assistant roles in France, Italy and Romania. During my three years at YY University in Romania, I worked closely with staff and faculty to:
- Review confidential student information.
- Assist students with registration and orientation.
- Manage special projects.
- Perform database entry.
- Schedule appointments for 11 professors.
I am a believer that education is the basis of hope for bettering our society for future generations. In this spirit, I look forward to contributing to XX University's stature and reputation, as your Administrative Assistant.
Thank you for your time and consideration. Please let me know if you would like to meet in person or via phone (555-555-5555).
Other Cover Letter Samples
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Administrative Assistant Cover Letter Examples
Including a cover letter with your application materials can give you the opportunity to highlight and enhance the information on your resume. It can also help to clarify what is included on the application, if there is one. Writing an administrative assistant cover letter to submit with your resume is a good way to provide connections between your skills and the job requirements.
What to Include in Your Cover Letter
Your cover letter should be targeted to the job you are applying for.
Before you start writing, it’s a good idea to make a list of the qualifications, requirements, and preferences that are stated in the job posting. Then you can come up with examples from your work experiences to highlight the skills that match what they are looking for. The more closely you can match your experience to what they are seeking in a candidate, the better your chances for getting an interview, and eventually, the job.
If you can find the name of the hiring manager responsible for filling the position, it’s an excellent idea to use it. “Dear Mr. Jones” or “Dear Riley Smith” is a much more personal greeting than “Dear Hiring Manager”, and it shows that you made the extra effort to find out to whom you are writing. If you have been referred by someone, be sure to mention that in your opening paragraph as well.
Email Cover Letter Example
Subject: Administrative Assistant - Jane Doe
Dear Mr. Smith,
I am writing in reference to the open position of administrative assistant in the marketing department at XYZ Enterprises. Susan Jones was a colleague of mine for many years, and she recommended I contact you directly about the position. She believed that my varied experiences and education give me the skills necessary to be a successful candidate for your organization.
I have experience in many aspects of office administration. I have been responsible for accounting, ordering stock and office supplies, maintaining records, creating and updating inventories, scheduling appointments and greeting customers at the door.
During my time as administrative assistant at ABC Industries, I utilized many of these skills, and also had the opportunity to work closely with the marketing department. One of my duties was maintaining communication between departments as we were undergoing a restructuring of our advertising campaign. I was excited to be a part of the 30% growth we experienced as a result of the new marketing strategy.
My experience with White Books provided me with the opportunity to hone my written ability, as I was responsible for proofreading and editing executive correspondence. It also helped me to develop excellent time management and prioritizing skills to complete work on a deadline.
I would appreciate the opportunity to meet with you to discuss the administrative assistant opportunity you have available. I believe that I would be a good fit at XYZ Enterprises, and I thank you for your consideration.
Printed Cover Letter Example
Your City, State, Zip Code
Your Phone Number
City, State, Zip Code
Dear Hiring Committee,
I am responding to your posting on Craigslist for an administrative assistant. I believe my experiences in the nonprofit world, as well as my passion for the goals of labor unions, make me an ideal candidate for the position.
Here is a summary of my skills:
--Organizing office procedures
--Training and supervisory experience
You specify that the ideal candidate will be able to take on multiple roles within the Union. Since 20XX, I've volunteered in a variety of capacities for XYZ Nonprofit. I began as a writer/editor for their newsletter, assisted in producing various special events, and have been active in volunteer recruitment and website management.
I believe all of these experiences and skills would translate well into your administrative assistant position.
Last summer I completed a seminar at A Circle of Ten, Inc. - an intensive workshop that explores the process of collaboration, community development, and fundraising. I now understand, more than ever, how essential unions are in ensuring a voice for employees. I am excited at the prospect of being part of the tradition that protects employee rights.
I am a long-time activist and grew up in a family that is pro-union. My great-uncle was a Wobbly. My uncle remembers meetings at his house with Emma Goldman. This family history has made me extremely passionate about the long, bitter struggle for worker rights.
Thank you for your time. I look forward to hearing from you to arrange a time to speak further about how I can contribute to your organization.
Your Typed Name
More Cover Letter Examples: Sample Cover Letters
Suggested Reading: Writing Effective Cover Letters