Business Information System Case Study

BlueLine Program Decreases Information System Related Incidents by 91%; Decreases Mean Time To Recovery by 57%

Background

Incident Management Initiative Results in shorter time to system recovery, decreased cost to the client, and increased customer satisfaction.

A top 20 Fortune 100 company was struggling with high volume of Information System (IS) related incidents. The impact of these incidents was causing a significant disruption to business operations and an interruption in overall customer service. The BlueLine team was brought in to assess operational processes and offer sustainable solutions to resolve the problem.

The Challenge

The volume of Information System related incidents was too high and the time to restore service, when there was an incident, was too long. This meant that a piece of company technology went down from something as simple as Microsoft Office to something much more complex and dramatic, like the systems that local pharmacists use to fulfill customer orders.”A common complaint from customers was that the incidents were too many and the time to restore service was too long.”What further contributed to the problem was the fact that there were limitations with the data available. There were multiple sources of incident data, incidents that were not tracked at all, as well as inconsistent mean time to recovery (MTTR) measurement. Therefore, it was challenging to assess past incidents and downtime. Furthermore, there was no formal process in place to address incidents as they arose.

The Goal

In order to ensure that the BlueLine team was on the right track, they recommended that a pilot be conducted. This would test all previous hypotheses as well as provide them with a value data benchmark. The goal of the pilot was to develop and communicate operational standards for severity classifications and mean time to recovery definitions.

Next, the team will assist Information Systems improve service by reducing non-value-add activity that is negatively impacting the customer, reducing the number of severity one and two incidents (defect reduction), and reducing the mean time to restore service (cycle time and waste reduction).

The Solution

BlueLine leveraged the ITIL framework to address and improve the company’s current situation and ultimately improve the experience of the customers. The team implemented ITIL improvements in both Incident and Problem Management for all of IS. By utilizing widely recognized frameworks like Lean Six Sigma, CPI, and DMAR the team was able to achieve its goal of improved service and decreased waste by working together with their client to decrease both incidents and the length of time to restore service.

BlueLine has enabled our ability to deliver the right IS services, to the right customer, at the right time, place & cost so that we can now focus on getting the right things done right.

The main benefit to the company was a dramatic reduction in costs cultivated by a reduction in the number of incidents and in the cycle time of incidents when they do occur. The volumes of severity one and two incidents were significantly reduced and when incidents do occur the data is now captured in a standardized way. Additionally, the company is now able to effectively investigate root cause analysis of incidents and have roles in place to ensure that Incident and Problem Management continue.

BlueLine Foundation for Success

To ensure ongoing success a series of next steps were recommended. These recommendations included standard training sessions on the new processes, integration of the Incident Management process, use of root cause data to drive down all incidents, and more. As with all BlueLine initiatives, it’s critical to the success of the program that solutions are sustainable and fully integrated into the organization.

Page 2: The Canon story

Canon was founded in Japan in 1933, and first made its name in the 1930s as a producer of cameras. It became associated with high levels of innovation and product development, and in 1964 it branched out to produce the Canola 130, the world's first 10-key electronic calculator.

During the 1960s Canon became a truly international company with exports accounting for 50of sales. In 1968 the company moved into photocopying and by the mid 1970s Canon was producing laser printers. During the 1980s and 1990s the company continued to innovate, developing high grade computer systems and more sophisticated cameras, copiers and digital imaging systems.

Increasingly the company has focused on developing environmentally friendly technologies, producing recyclable copiers and other equipment.

Today Canon is known for providing state-of-the-art integrated IT and office solutions, as well as top class photography and imaging systems. In the UK, Canon is an industry leader in imaging products and services for digital environments, both in the office and at home. Canon's technology is designed to enable companies and individuals to achieve their goals '- an objective which is encapsulated in the company's "You Can" philosophy.

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